01
Create an invoice
Choose your client, add the work and prepare the invoice.
For freelancers and sole traders
Your work deserves your time.
Not your paperwork.
Send invoices, keep an eye on payments and get expenses ready for your accountant. Lucanto brings your everyday documents together, without another spreadsheet.
Start with invoicing. Add more tools as your business needs them.
LucantoDocuments under control
Issued. Sent. Paid.
Your work pays off. See it in your records.
- Issued
- Sent
- Paid
InvoiceFA 2026 / 042
€480ClientNorth Studio
ServiceGraphic design
Your invoice and its status, together.
From finished work to organised records.
02
Track payments
See which invoices are paid and which still need attention.
03
Prepare your records
Keep invoices and expenses ready when your accountant needs them.
Less admin. More useful tools.
Linked documents from Starter. Automatic payment matching from PRO.
From quote to final payment.
Agree the scope and price first. Create a linked proforma if a deposit is needed, then issue the final invoice with the deposit accounted for.
- Quote
Prepare a quote describing the work and its price.
- Proforma
If you agree a deposit, create a linked proforma. This step is optional.
- Invoice
After receiving the deposit and delivering the work, issue the final invoice with the deposit accounted for.
- Paid
Record the remaining payment. Automatic matching is available from PRO.
QuoteQuote
- Subject
- Website design
- Total
- €1,200
ProformaAwaiting payment
- Subject
- Website design
- Agreed deposit
- €300
InvoiceDeposit applied
- Subject
- Website design
- Balance due
- €900
InvoicePaid
- Subject
- Website design
- Balance due
- €0
AI extraction from Starter, within your plan allowance. You stay in control of the data.
Upload the document. Review the details.
Upload an expense document in the web app. AI extracts the supplier, amount and line items; you check and correct them before saving.
- Upload
Upload the received document in the web app.
- Extract
AI extracts the supplier, amount and items for your review.
- Review
Compare the extracted data with the original and correct it if needed.
- Save
Save the confirmed expense together with its original document.
UploadUpload
- Subject
- Office supplies
- File
- document.pdf
ExtractExtract
- Subject
- Office supplies
- Amount
- €48
ReviewReview
- Subject
- Office supplies
- Amount
- €48
SaveSave
- Subject
- Office supplies
- Amount
- €48
Recurring invoices from Starter, subject to plan limits.
Regular work. Recurring invoices.
Set up the details for ongoing services such as website maintenance or consulting. Create invoices on a recurring schedule without entering the same items each month.
- Set up
Set up the service and the recurring invoice details.
- October
The next period uses the schedule you configured.
- November
Keep invoicing without entering the same items again.
InvoiceSet up
- Subject
- Website maintenance
- Frequency
- Monthly
InvoiceOctober
- Subject
- Website maintenance
- Amount
- €150
InvoiceNovember
- Subject
- Website maintenance
- Amount
- €150
Start with a clear plan
- Agree the export format with your accountant—you do not need to change accountants.
- Move new invoices out of Excel first; keep historical records accessible.
- Check import options against the format of your existing files.
- Choose features and allowances on the pricing page.
Start small. Add what you need.
Choose a plan around your workload, team and features. Check current allowances and availability on the pricing page.
Your questions, answered
Can I start for free?
Yes. The Free plan is a starting point for invoicing. See pricing for current client limits, included features and paid-plan options.
Do I need a new accountant?
No. Agree which documents your accountant needs and choose a supported export format. You review the records and start the export yourself.
Can I switch from Excel gradually?
Yes. Start issuing new invoices in Lucanto and retain access to older records. Import options depend on the format of those records.
Does Lucanto handle my bookkeeping for me?
These tools cover invoicing, expense records and preparation for your accountant. They are not a replacement for professional accounting advice or a complete accounting system.